Why your email name is important and how to select a name for your personal email addresses?

Why your email name is important and how to select a name for your personal email addresses?

Having an email address is common these days. Almost all people have at least one email address because it is an integral part of their online identity.

There is a high probability that you are using your email address for years. In fact, the more you use the email address, the more likely you are to keep it for longer. That is why it is important to choose the correct email address, whether for personal or professional use.

Unless you are creating an email address for the domain that you or your company owns, most of the best names have been registered and used by someone else. For example, if you are looking for free email service providers such as Gmail, Yahoo, and Outlook, you will find that most of the names you want have been registered and there is no way to re-register them. Therefore, you will have to choose another option and use a different name instead.

There are hundreds of millions of registered emails, so how are you going to register the correct one?

And this is what you will discover in this article. We will cover the complete guide to choose the correct email address for your use.

Why your email name is important

You may think that choosing an email address is simple and requires no effort. While this may be true to a certain extent, having a professionally chosen email address has a great impact on both your personal and professional life.

Many studies on email opening rates have found that trusting the sender is the most important factor for an email to open or not. Think about it, if you are using a funny email address and you send your resume to request a job, there is a possibility that your email will not open because it sounds unprofessional. You just do not know, right?

Therefore, it can be vital to choose the correct email name. The name "From" in your email says a lot about you.

1. The first correct impression

A generic email can project inexperience or, what is worse, generate doubts about what you are doing with your email. If you are only using your email for personal use, such as registering social media accounts, it will be fine. However, if you are using your email to communicate with others, it is always better to choose a better name for a better impression.

This is especially true if you are using your email for work or business purposes. A branded email shows the world how professional you are. Not only that, when you use a good email name, you are indirectly telling people that you are someone who cares about the details.

2. Reduce the risk of being flagged as spam

This is because anyone can create email addresses and unethical people send unwanted emails easily, which makes having a professional email address even more important. You do not want the email you send to be considered an unwanted email.

Some spam and malware filters will automatically disable or move your emails to spam folders when they find that your email name is suspicious. Therefore, having a professional email address reduces the risk of your emails bouncing or being sent directly to the trash.

3. Build credibility and trust

On the contrary, when the name of your email address is professional, it is providing a sense of credibility and security to the recipients. People are more likely to open the email from a credible source than from someone who "looks suspicious," such as "clickjimmy99@gmail.com" or "toothymike123@yahoo.com."

4. The future of communication.

Although social networks like Facebook have become a popular form of communication, email is still considered one of the most important platforms for serious communication. People are still using emails on a daily basis and there is no way they can be replaced in the short term.

When it comes to work and business, email is a very important communication tool that can not be ignored. You will never send résumés using Facebook after all. Studies have also shown that people treat emails as something "important" than the messages they receive through social networks.

And due to this reason, email is still the king of online communication and is also the reason why you should choose the correct email name.

5. Promote your and your brand

One of the benefits of using a branded email is that each time you send an email, you promote yourself or your business. If you are using your email for personal use, this reason may not be so shocking. However, if you are using your emails to communicate with your customers and for business purposes, a good name can help you create brand awareness.

If you think that branding is only for large companies, think again. You are never too young to start building your own brand and you can do it with your email.

Choose the right email service provider

So, should you use Gmail, Yahoo Mail or Outlook as your email service provider? Remember that these are free email service providers and you can use them the way you want.

There are only two things to consider here. First, if you have your own domain, use your own domain for your email. Secondly, if you do not have a domain, just use Gmail, an email service from the technological giant, Google.

You want to use Gmail because it blocks unwanted mail before it reaches your inbox, and all your emails are easily organized into three categories: Primary, Promotion and Social. It is one of the easy to use emails and has a really high efficiency. Not to mention that Gmail also comes with a large storage space that you can use.

The first option is to go with your own email address to your own domain, of which we will talk more below. However, if you want to get a free email service, just go with Gmail.

The 8 tips for choosing your personal email address

Regardless of the email service provider you go to, remember these 8 tips when choosing the correct name for your email address.

1. Do not get frustrated

The process of registering your email address is as simple as drinking water, but getting the correct name you want to be available as part of a headache. You will have to try different names to check their availability. This is especially true if you are using Gmail because it is the largest email provider in the world.

Imagine registering your email name with hundreds of millions of people around the world. There is a high possibility that the name you want has been registered. However, do not get frustrated. If the email address you want has been registered, simply switch to other options. Understand that it is very normal for an email address to be registered by other people.

2. Go to Evergreen

Never register your email address with the name of your company or company. This is because he will never know what will happen in the future and who knows if he will continue working in the same company for five years.

For example, if your name is John Smith and you are working in Honda, you do not want to include the word Honda in your email because you probably will not work in the same company forever.

Therefore, the best bet is to choose an evergreen name; something that will never change and will remain the same forever. For example, use your first and last name in your email. You can also add your nickname for the availability of the email address.

3. Using the point

A creative way to register your email address is to use the period. However, keep in mind that Gmail does not distinguish between them. I mean that emails like John.Smith, johnsmith and jo.hn.smi.th are all the same Gmail username. Google treats all these names as equal and if the email address you want is already in a format, all other formats with the point will not be available.

Periods do not matter for Gmail and Facebook emails. However, if you are using Yahoo Mail or Outlook, the point does matter. In Yahoo Mail, the email John.Smith@yahoo.com and JohnSmith@yahoo.com are different and may be owned by two different people. In the eyes of Gmail, the points do not matter. You can send an email to John.Smith@gmail.com and send it to JohnSmith@gmail.com.

4. Consider the name of security

Should you use your real name for your email address? Well, it depends on the purpose of your email. For a personal email address, it is very common to use real names. Many websites, including Facebook, recommended users to use real names for their accounts. If you are using funny names, you can delete your Facebook account.

For a professional email address, using your real name can affect your personal life; This is especially true if you are a celebrity or someone influential. Whatever you do will reflect on the public, including your email address. You are representing your company and your business when you are using an email address made up of related words.

In any case, you do not have to use your full name. Try to avoid the excessive use of personal information in your email address. Also, try not to use your year of birth or relevant information used in security questions such as your pet's name in your email address.

5. Brainstorming

If possible, exchange ideas and write some desired email names before going through the registration process. This is because you want to save time and also avoid simply registering a name when you have taken the ones you want.

You do not need a long list of names, only about three or five names you can accept will be enough. Brainstorming helps you find better names instead of just registering one once the name of your wish has been registered.

6. Easy to remember and pronounce

You will definitely want to choose an email name that is not only easy to remember but also easy to pronounce. Like your phone number, although this information can be stored on your computer, smartphone, and database, having an easy-to-remember email address creates many conveniences.

Since you will be using your email address for years, choosing a name that is easy to remember and pronounce will be very helpful. If your email is difficult to spell or pronounce, people can enter the incorrect name and send it to other people.

7. Avoid using numbers and hyphens

One of the most common mistakes that most people make is to include numbers and hyphens in their email addresses. The scripts and numbers can sound very confusing and unprofessional. People who hear the address of your website do not know if you are using a number or an explained number, or you can get lost or forget the script.

If you want to get a good email name, avoid using hyphens and numbers. Imagine telling people that your email address is John-K-Smith-99@gmail.com. It is very confusing and complicated to write. Therefore, to be sure, just do not use numbers and hyphens too much.

8. Do not use the e-mail service that expires

You can see some people who like to use a free email service provider for services such as JohnSmith@Verizon.net or JohnSmith@Astro.com, these services may expire and you may not be using the commercial service forever. And when the service is no longer available, the same goes for your email address.

You will have to change your email contact information when the email is no longer available. And this is a real headache if you have used email on many occasions and websites. So just go for the generic email provider like Yahoo Mail, Gmail, and Outlook.

 

The 3 golden rules for choosing a professional email address

More than 75% of customers agree that having a professional email address is the key to generating confidence for small businesses. In an era when consumers are wary of the growing threat of scams, choosing a professional email address is the least you can do to get off on the right foot. So follow these 3 rules to create a professional email name.

1. Use your own domain

When it comes to being professional, always use your own domain. You want to make a good impression using your own domain. For example, use JohnSmith@YourBusiness.com instead of JohnSmith@Yahoo.com or any other free email service, provider.

Many years ago, obtaining a personalized domain and using a personalized domain email is a mark of professionalism. Today, however, things are different and using your own domain email address is more an expectation. It gives people a lot of credibility and confidence when people communicate with you through their personalized domain email.

It goes without saying that registering a domain is cheap and creating the email from your domain only takes a few minutes. If using a personalized email domain can increase your credibility and make you, your company and your website look more professional, you should do so.

A generic email is too common these days and many unethical people are using these emails to send spam and scam others. And when it comes to business, the use of a generic email can be seen as lazy or inexperienced. This will give a bad impression of a business or a "fly at night" scam.

Also, when you use your own domain emails, there are many good and memorable names you can use. With the free provider like Gmail, you do not have many options because most of the email addresses have been taken. Instead of using JohnSmith123@gmail.com, you can use John Smith directly as the email address of your domain.

2. Go for the plain and the standard

When you are using your own e-mail domain, you can use the short and simple e-mail address.

First Name Only - John@YourDomain.com, this is the simplest and most used professional format in an email. Showing only your name is the easiest to remember, leaves a personal connection with clients and allows you to maintain privacy if you do not want to reveal your last name.

Name, the last initial: JohnS@YourDomain.com, when you have two people with the same name on your team or company, this is a much better option to choose from.

First Initial, Last Name - JSmith@YourDomain.com, this option is the second most popular for the "first name only". People will tend to remember their last name more than their name and are much less likely to have duplicate email addresses.

Full name: JohnSmith@YourDomain.com, this is a personalized email address that is commonly used for people who want to mark themselves. Many executives and sole proprietors, such as real estate agents and people who are in sales, will consider this option as a brand effort.

3. Create a useful email address

This rule is more applicable to the business owner because there is no way to register email addresses like Admin@gmail.com, Support@gmail.com or Sales@gmail.com. However, when it comes to custom domain emails, you can do so. If you were the owner of the domain, you can create unique email addresses to serve your business purposes.

For example, you can create and use Info@YourDomain.com on your website so that visitors understand that this email is intended for contacts and inquiries. You can also use Sales@YourDomain.com to handle all communication related to sales with your customers. This is why having a personalized email domain can be powerful.

Using a generic address, such as Info@YourDomain.com, seems more professional. It is also more convenient since you can forward the emails sent to that address to multiple accounts. For example, a sales email can be forwarded to your personal email and your sales manager. A press email can be forwarded to you and your social media administrator, etc.

Manage your email addresses with Forwarder

If you have difficulty setting up custom domain emails, but want to enjoy the convenience of Gmail, you can set up an email address through a free service and route it through Gmail.

Custom domain emails can be difficult to access and require a bit of technical skill. There are two ways to do this. The first is to use the G Suite account and then you can use your personalized email domain with the Gmail platform. The drawback is that you will have to pay for Google's service.

Another option is to create an option for mail forwarding. Every time someone sends you an email, you can forward it to a primary email so you can manage the communication from there. This technique is useful when you have many email addresses to manage and allows you to manage all your emails from one place.

However, nothing better than having an email service solution such as G Suite. You can use it to host emails in your custom domain and run emails on the Gmail platform and much, much more. Other paid email service providers also include AOL Mail, FastMail, Hushmail and Zoho Mail. All of these email providers offer different packages and services to users.

conclusion

An email address is extremely important in today's world. Treat your email as your online identity and how it will sound in 10 to 20 years. His email address portrays him as a person and as a professional.

Always remember that your email address is all about you and not someone else's. When you select a name for your email, regardless of whether you are going to use it personally or professionally, use the information above to create a good email address to represent you.