"Domain Alias" in G Suite, Learn how to save money by using G Suite

OVERVIEW

With G Suite, you can give users multiple email identities in domains other than the primary domain that you have associated with the service. To do this you would use a domain alias. Domain aliases are additional domains that you can add to your G Suite account at no additional cost. These domain aliases can be used to send and receive emails. Note that this is different from a typical email alias that your primary domain would use.

For example, you can have a primary domain on mydomain.com that you are using for your G Suite account and an email address for marygene@mydomain.com. A typical email alias would be something like marygenealias@mydomain.com. Using a domain alias, you can create an email address in a completely different domain. An example would be, marygene@myalias.com.

What is the domain alias and how does it work?

Even though domain aliases are an ancient technique, it is not as well known to many.

A common mistake that many webmasters make is that they register to get a new email account so that all their domains get a professional email address and then pay for each one per year per user.

This is the most common practice among new entrepreneurs and webmasters.

If you have several domains within the same organizational structure, by not using the domain alias function, you are:

Extra payment for each email address of the domain.

Making it difficult to keep as many email addresses

Doing extra work to maintain the G Suite administrator account

I will quickly explain the domain Alias ?? function so that you know how it will save you a headache in managing email addresses.

Let's say you have the domain name "Work.com" and that you have configured G Suite to manage the email address of your domain. You have created the following two domain email addresses:

Jon@work.com

Massy@work.com

After a while, his business started to grow and he added a new domain name called "Alias.com". Instead of buying another G Suite account, or any other service, log in to the G Suite panel of "Work.com" and add "Alias.com" as a domain alias.

INSTRUCTIONS

Log in to the Google Admin console as Super Admin.

From the control panel, click Domains.

Select Add a domain or a domain alias.

Choose Add a domain alias to primary-domain-name.

Enter the name of the domain alias you want to add to your account.

Click Continue and verify ownership of the domain.

At this point, you must choose which method you want to use to verify ownership of the domain.

NOTE:

You can check our article on G Suite domain verification if you need help with this.

Click Verify and continue configuring the email delivery.

Update domain MX records to route mail to Google mail servers.

NOTE:

You can check our article on how to point your email to G Suite if you need help with this.

Click on I have completed these steps.

Immediately after completing the steps above, the status of the Domains page in the administration console should be read as "Update." When domain ownership is verified for your new domain alias, the status will change to "Active". Please note that it may take up to 24 hours after verification for all users to receive their alias email addresses.

How to use Domain Alias ???? in G Suite for Gmail

G Suite powered by Google Cloud is great for small and medium businesses that seek communication, store, collaborate and manage solutions.

If you are managing your website in the shared cPanel hosting, you may not have to worry about the email, as it will be managed by them.

However, if you are staying in the cloud or VPS, you must manage the email yourself. Setting up a mail server is not an easy task, and it would be a good idea to download it to the mail solution provider such as G Suite, Zoho Mail, Rackspace, Outlook, etc.

A few months ago, I moved to Google Cloud Platform and started using G Suite to send/receive emails.

The cost of G Suite is based on some users, therefore, if you are a sole owner and need only an email, your monthly cost would be $ 5. You can get a 20% discount using the following coupon.

KAX36WQLCTLGNXD

3C7UCX9LLMHCDX3

The nice thing about G Suite that I learned lately is that if you have multiple domains and you need a similar email, you can use a domain alias without paying anything additional.

For example: if you own abc.com, xyz.com, example.com and need an email in all domains, such as hello@abc.com, hello@xyz.com, hello@example.com.

By using the domain alias, you not only save the cost, but also a time to log in to the individual email console to read/write an email.

All of your respective domain emails are available in the single mail login console. If you are a single user that has multiple domains, then the domain alias solution sounds perfect.

I have three domains and I thought I would have to spend $ 15 per month ($ 5 per domain/user) but no longer, thanks to the domain alias.

How to add domain aliases in G Suite?

Login to the G Suite admin console
Go to the main menu >> Domains
Click on Add / remove domains
Click on "Add a domain or a domain alias" at the top
Select "Add a domain alias of a $ domain name".

Enter a domain alias and click "Continue and verify ownership of the domain."

It will take a few seconds and you will be asked to verify ownership of the domain using one of the following methods.

Add TXT record

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Analytic Google

Choose the one that is easy for you. I prefer to add the TXT record since it is easy.

Once verified, you will receive a congratulatory message about success. Click on continue

Go to Domains again through the main menu and you will notice that the newly added site was verified, but Google recommends adding MX records.

Click on "Set up Google MX records" and follow the on-screen instructions to add the MX record to your domain registrar.

MX server address Priority
ASPMX.L.GOOGLE.COM. one
ALT1.ASPMX.L.GOOGLE.COM. 5
ALT2.ASPMX.L.GOOGLE.COM. 5
ASPMX2.GOOGLEMAIL.COM. 10
ASPMX3.GOOGLEMAIL.COM. 10

Note: It may take some time for the MX record to spread globally, depending on the domain registrar.

Well done! You have successfully added your additional domain to G Suites as an alias to send and receive emails.

Take a test by sending an email to your newly added domain and you will notice that the email is available for your original domain.

How to send an email from Alias? Domain?

By default, when you add an alias domain, you will receive emails with that, but if you need to send an email from an alias domain, you must make the following settings.

Login to your original email domain

Click on the gear icon on the top right and go to the settings

Go to the accounts tab

Click on "Add another email address" below to send email as

Note: when I tried it above, I received the following error, so I'm not sure it's just me. Anyway, you can fix what I did next in case you get it.

How to correct the error "Functionality not enabled"?

Assuming you are still connected to the G Suite management console

Go to the application >> G Suite >> Gmail >> Advanced configuration (direct link)

Scroll down and look for "Allow outbound gateways by user".

Check the box and save the configuration.

That should do the trick. Try adding the email address again and it should work.

That is all! Now you can send and receive an email from your alias domain.

I think this is a great feature for people who have multiple domains and are managed by a single person. This will save the cost and all emails will be handled with a single login/console.

If you have not already done so, try G Suite to see how it works. Do not forget to use the previous coupon code for a 20% discount.

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